Privacy policy

Privacy Policy for BullGnG Gymnastics Club

Effective Date: 01/10/2024

At BullGnG Gymnastics Club, we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and protect your personal information when you visit our website or use our services, including those provided through the Class Manager platform.

1. Information We Collect

We collect personal data to provide our services to you and ensure smooth club operations. The information we collect includes:

Personal Information:

  • Name of child or adult participant
  • Parent/guardian names (for minors)
  • Date of birth
  • Contact details (email address, phone number, home address)
  • Medical information relevant to participation (e.g., allergies, medical conditions)
  • Emergency contact details

Payment Information:

  • Details necessary for payment processing, including bank account or payment card information, which is securely handled via the Class Manager platform.

Website Usage Information:

  • We collect data about how you interact with our website and Class Manager platform, including IP addresses, browser type, and browsing behavior.

2. How We Use Your Information

The personal data we collect is used for the following purposes:

  • Service Provision: To manage your or your child’s membership, including class scheduling, attendance tracking, and communication.
  • Payment Processing: To handle membership fees, refunds, or any other financial transactions through Class Manager.
  • Health and Safety: To ensure the wellbeing of all participants during classes and events.
  • Communication: To send notifications about classes, changes to schedules, events, or other relevant club information.
  • Marketing and Promotional Use: If you have given consent, we may use photos and videos taken during classes for promotional purposes on our website and social media channels.
  • Compliance with Legal Obligations: To comply with applicable laws, such as safeguarding children and adhering to health and safety regulations.

3. Data Sharing

We do not sell, trade, or rent your personal information to third parties. However, we may share your data with the following parties when necessary:

  • Service Providers: We use third-party service providers, including Class Manager, for managing registrations, payments, and scheduling. These providers are obligated to handle your data securely and in compliance with data protection laws.
  • Legal Authorities: We may share your data when required to comply with legal obligations or in response to lawful requests, such as safeguarding concerns or investigations.

4. Data Security

We take the security of your data seriously. Personal information is stored securely within the Class Manager platform, which uses encryption and other industry-standard security measures to protect your data from unauthorized access, alteration, or disclosure.

Access to personal data is restricted to authorized personnel only, and all staff members are trained on data protection principles.

5. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy. This typically means keeping your data for the duration of your membership and for a reasonable period thereafter in case of legal or accounting obligations.

Once personal information is no longer required, it will be securely deleted.

6. Your Rights

Under data protection law, you have several rights regarding your personal data:

  • Access: You have the right to request a copy of the personal information we hold about you or your child.
  • Correction: You have the right to request that we correct any inaccurate or incomplete information.
  • Deletion: In certain circumstances, you may request that we delete your personal information, though this may affect your membership status.
  • Objection to Processing: You have the right to object to the processing of your data in certain situations, such as for marketing purposes.
  • Withdrawal of Consent: Where consent has been given (e.g., for photo or video use), you can withdraw this consent at any time.

To exercise any of these rights, please contact us using the details provided below.

7. Cookies and Website Tracking

We use cookies on our website to enhance your user experience and gather information about website traffic. Cookies help us understand how users interact with the website and enable us to improve its functionality.

You can choose to disable cookies in your browser settings, but this may affect your ability to use certain features of the website.

8. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations. When we make changes, we will post the updated version on our website and notify members through Class Manager.